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You are the principal of Bright Future School, and you have organized a seminar on “Career Guidance and Counselling” for the students of class XII. You have invited Dr. Ramesh Sharma, a renowned career counsellor and psychologist, as the chief guest and speaker for the seminar. Write a formal invitation letter to Dr. Sharma, requesting him to grace the occasion and share his valuable insights with the students. Mention the date, time, venue, and purpose of the seminar, and express your gratitude and anticipation for his presence.
Also, write a formal reply letter from Dr. Sharma, accepting your invitation and confirming his participation in the seminar. Thank him for the opportunity and appreciation, and assure him of your cooperation and enthusiasm for the seminar.
Answer as written by the student:
Invitation Letter
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Bright Future School New Delhi 6 July 2023 Dr. Ramesh Sharma Career Counsellor and Psychologist Delhi Subject: Invitation for a seminar on “Career Guidance and Counselling” Dear Dr. Sharma, Greetings from Bright Future School! We are pleased to invite you as the chief guest and speaker for a seminar on “Career Guidance and Counselling” for the students of class XII, to be held on 15 July 2023, from 10:00 am to 12:00 pm, at the school auditorium. The purpose of this seminar is to provide our students with valuable insights and guidance on various career options and opportunities, and to help them make informed and wise decisions for their future. We believe that your expertise and experience in this field will be highly beneficial and inspiring for our students. We request you to kindly accept our invitation and grace the occasion with your presence. We look forward to hearing from you soon. Thanking you, Yours sincerely, Rajiv Kumar Principal Bright Future School |
Reply Letter
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Dr. Ramesh Sharma Career Counsellor and Psychologist Delhi 7 July 2023 Rajiv Kumar Principal Bright Future School New Delhi Subject: Acceptance of invitation for a seminar on “Career Guidance and Counselling” Dear Mr. Kumar, Thank you for your kind invitation to be the chief guest and speaker for a seminar on “Career Guidance and Counselling” for the students of class XII, at Bright Future School, on 15 July 2023. I am honored and delighted to accept your invitation, and I look forward to sharing my knowledge and experience with your students. I appreciate your initiative and efforts to organize such a useful and relevant seminar for the students, who are at a crucial stage of their academic and professional journey. Please let me know if you need any information or assistance from me regarding the seminar. I assure you of my cooperation and enthusiasm for this event. Thanking you, Yours sincerely, Dr. Ramesh Sharma Career Counsellor and Psychologist |
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Step-by-step explanation of the answer:
To write a formal invitation letter and a reply letter, you need to follow these steps:
- Start with your address at the top left corner of the page. This will show where the letter is coming from. 🏫
- Write the date below your address, and align it to the left. This will show when the letter was written. 🗓️
- Write the name and address of the person you are inviting or replying to below the date , in normal letters, and align it to the left. This will show who the letter is addressed to.
- Write the subject of the letter below the name and address of the person, and align it to the left. The subject should be brief and clear, and indicate the purpose of the letter. 📝
- Write a salutation below the subject , and align it to the left. The salutation should be formal and respectful, and address the person by their name or title. 🙏
- Write the body of the letter below the salutation, and align it to the left. The body should contain all the relevant information about the invitation or reply, such as what it is about, why it is important, what are the details, what are your expectations, etc. You should use paragraphs to organize your information clearly and logically. You should also use formal and polite language, and avoid any grammatical or spelling errors.
- Write a complimentary close below the body of the letter, and align it to the left. The complimentary close should be formal and courteous, and end with a comma. 🙏
- Write your name below the complimentary close , and align it to the left. This will show who has written or signed the letter. 👨🏫
- Write your designation below your name , and align it to the left. This will show your role or position in relation to the letter. 🎓
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