This method appears by default when we click Purchase Vouchers

We use this method when we are doing Accounts with Inventory (i.e maintaining Item Details)

 

STEPS to pass Purchase Entries by Invoice Method

  1. We first Select or Create Party
  2. Select Purchase Ledger
  3. Put item details
  4. Select Item or Create by using Alt C
  5. Put item Name
  6. Select Unit or Create by using Alt C
  7. (If units in decimals, then decimal places are also put as 2
  8. Enter Enter or Ctrl A and Item is Created
  9. Put Quantity and Rate
  10. Amount is automatically calculated

 

Example 1

Simple Purchase Bill

JAY AND CO              Inv  No 342

                                 DT 1 JUL

PURCHASE QTY Units RATE AMT
ITEM A 10000 Kg 5 50000
TOTAL       50000

Pass Entry 

View Answer

Example 2

Simple Purchase Bill 2 items

JAY AND CO                    INV NO 355

                                     DT 1 AUG 

PURCHASE QTY Units RATE AMT
ITEM A 10000 Kg 5 50000
ITEM B 20000 pcs 4 80000
TOTAL       130000

Pass Entry

View Answer

Example 3

PURCHASE BILL WITH GST

                       VK ENTERPRISES

Inv No SEP/24

Dt 1 Sep 

PURCHASE QTY Units RATE AMT
ITEM A 15000 Kg 6 90000
ITEM B 5000 pcs 6 30000
TOTAL       120000
ADD        
CGST 2.5%       3000
SGST 2.5%       3000
TOTAL       126000

Pass Entry

View Answer

Example 4

PURCHASE BILL WITH IGST (INTERSTATE PURCHASE)

VIJAY TRADING CO

Inv No VT-001

DT 1 OCT 

PURCHASE QTY Units RATE AMT
ITEM A 5000 Kg 20 100000
         
TOTAL       100000
ADD        
IGST 5%       5000
TOTAL       105000

Pass Entry

View Answer

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CA Maninder Singh

CA Maninder Singh is a Chartered Accountant for the past 13 years. He also provides Accounts Tax GST Training in Delhi, Kerala and online.