How to Pass Purchase Entries in Tally?

We know that Purchase Entry is of form

Purchase A/c Dr

             To Party

 

Or

 

Purchase A/c Dr

             To Cash/Bank

 

 

Example 1

Simple Purchase Bill

JAY AND CO              Inv  No 342

                                 DT 1 JUL-16

PURCHASE QTY Units RATE AMT
ITEM A 10000 Kg 5 50000
TOTAL       50000

Pass Entry 

-a-

Purchase Entry will be

1 JUL 2016

Purchase A/c Dr 50000

              To Jay and Co          50000

 

Relevant Heads

Purchase A/c is under Purchase Account

Jay and Co is Sundry Creditors

-ea-

Modify Entry assuming Accounts with Inventory maintanied

-a-

Purchase A/c Dr 50000

  Item A 10000kg 5 50000

              To Jay and Co          50000

 

Note:- Item A is a Stock item ,not a Ledger

-ea-

Example 2

Simple Purchase Bill 2 items

JAY AND CO                    INV NO 355

                                     DT 1 AUG 2016

PURCHASE QTY Units RATE AMT
ITEM A 10000 Kg 5 50000
ITEM B 20000 pcs 4 80000
TOTAL       130000

Pass Entry

-a-

Purchase Entry will be

Purchase A/c Dr 130000

 Item A 10000kg 5 50000
 Item B 20000pcs 4 80000

              To Jay and Co          130000

 

Relevant Heads

Purchase A/c is under Purchase Account

Jay and Co is Sundry Creditors

-ea-

Example 3

PURCHASE BILL WITH VAT

                       VK ENTERPRISES

Inv No SEP/24

Dt 1 Sep 2016

PURCHASE QTY Units RATE AMT
ITEM A 15000 Kg 6 90000
ITEM B 5000 pcs 6 30000
TOTAL       120000
ADD        
VAT 5%       6000
TOTAL       126000

Pass Entry

-a-

Without Inventory entry will be

Purchase 5% Local 120000

Input Vat 5%                 6000

              To VK Enterprises          126000

 

 

With Inventory Detais,Purchase Entry will be

Purchase 5% Local 120000

 Item A 15000 kg 6 90000
 Item B 5000 pcs 6 30000

Input Vat 5%                 6000

              To VK Enterprises          126000

 

Relevant Heads

Purchase 5% local is Purchase Account

Input Vat is Duties and Taxes

VK Enterprises is Sundry Creditors

-ea-

Example 4

PURCHASE BILL WITH CST

VIJAY TRADING CO

Inv No VT-001

DT 1 OCT 2016

PURCHASE QTY Units RATE AMT
ITEM A 5000 Kg 20 100000
         
TOTAL       100000
ADD        
CST 2%       2000
TOTAL       102000

Pass Entry

-a-

Purchase 2% Central 102000

              To Vijay Trading Co   102000

(There is no Input of CST hence we do not make its account. Learn More )

-ea-

Modify Entry passed assuming Accounts with Inventory

-a-

Purchase 2% Central 102000

Item A  5000 kg 20.40  102000

              To Vijay Trading Co   102000

(We put Quantity 5000 kg and Amount 102000, Tally Automatically takes Rate of 20.4)

-ea-

   

Relevant Groups while Creating Ledgers of Purchase

  1. All types of Purchase under Purchase Accounts
  2. Party under Sundry Creditor
  3. Bank under Bank Account
  4. Cash Ledger already created

 

 

How to Pass Entry

Accounting Voucher --> Select Date --> Select Type of Entry --> Select Purchase Voucher

 

Options to Pass Purchase Entry

There are 2 options to pass purchase entry

DIFFERENCE

As a Voucher

As an Invoice

It shows proper debit credit at the time of passing entry

There are no debits and credits

We pass entry as if we are making a bill or invoice

It is normally used when we are not maintaining inventory we are doing Accounts with Inventory (i.e maintaining Item Details)

 

It is normally used when we are doing Accounts with Inventory (i.e maintaining Item Details)

 

We have to ON this feature by clicking

Ctrl V

This feature appears by default when we click Purchase Voucher

 

To Pass Entry by Double Entry Method

  • Click Ctrl V (as a voucher)
  • IN Cr Put party Name/Cash/Bank A/c
  • In Dr Put Purchase A/c
  • Add Item Details if doing Accounts with Inventory
  1. Accounts Tax
  2. Tally
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About the Author

CA Maninder Singh's photo - Expert in Practical Accounts, Taxation and Efiling
CA Maninder Singh
CA Maninder Singh is a Chartered Accountant for the past 6 years. He provides courses for Practical Accounts, Taxation and Efiling at teachoo.com .
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