Check sibling questions
Accounts and Finance
AP and AR Process

Suppose Company ask you to withdraw  5000 Cash from SBI Bank and keep with you for day to day expenses of office

What is this cash called?

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This cash is called Petty cash

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What entry should be passed by you

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Cash Dr/Petty Cash Dr

          To SBI bank

it is a Contra entry in Tally

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Where should you keep this cash?

In your pocket or somewhere else?

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This cash should be kept at a secure locker kept at Accounts Department

It should never be kept in pocket or taken home

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Suppose a Peon Ravi ask for Rs 1000 for purchasing tea and biscuits

What will you do

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We will get his as well as his Admin  manager's sign on Cash Voucher (IOU -I Owe You Form)

 

Petty Cash Procedure in Companies for Cashiers - Cash Handling and Reconcilation Process

 

No entry to be passed in Tally

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Suppose peon Ravi spends 800 and return 200

What entry is to be passed

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Office Maintainance Dr   800

             To Cash  800

(No entry required of 200)

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What if Ravi does not submit bill within time allowed as per Company's policy?

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In this case,Entry is to be passed

 Ravi a/c     Dr

      To    Cash a/c

 This amount is recovered from his next salary

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How is Cash Reconciliation Prepared in this case of Cash Verification

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When a cashier gives advance to an employee, he gets “I owe you” form signed by the employee. The employee has to submit bills, or return back the money within a certain period. If he fails to do so, the amount is debited in his account by passing the entry as:

     Employee a/c     Dr

To    Cash a/c

Hence balance of cash a/c as per Tally may not match, with actual cash. Hence reconciliation is prepared in the following format:

 

Balance of cash a/c as per Tally           ____________________________

 Less: I owe you forms                          ____________________________

 Actual cash balance                             ____________________________

If actual cash balance does not match, then cash has not been handled properly.

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Davneet Singh is a graduate from Indian Institute of Technology, Kanpur. He has been teaching from the past 12 years. He provides courses for Maths and Science at Teachoo.